City of Moline
COVID-19 Micro Business Forgivable Loan Program

Moline is a safe, diverse, resilient, sustainable, and growing city known for its natural beauty, economic prosperity, and exceptional quality of life for all. The COVID-19 Micro Business Forgivable Loan Program will be using approximately $250,000 of the City of Moline General Fund to be replenished by the American Rescue Plan Grant. The maximum forgivable loan is $10,000 per business.

COVID-19 Micro Business Forgivable Loan Program application is now open.

Please note: The deadline to submit applications is Wednesday, June 30th, 2021 (5:00 PM Central Standard Time). E-mails must be received no later than 5:00 PM 6/30/2021 and applications must be postmarked no later than 6/30/2021.

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Eligibility Requirements

Your for profit business must meet the following criteria:

• A small business may have up to five employees, including the owner(s);
• Business must be actively operational or will be operational within ten days of this assistance and remain operational for at least three months (otherwise funds are subject to repayment);
• Must be in and maintain compliance with all State and local orders related to COVID-19, including, but not limited to, the Illinois Department of Public Health;
• Be a for-profit small business, negatively impacted by COVID-19;
• Have a physical establishment in the City of Moline (home-based businesses may qualify but funding cannot pay for residential rent or mortgage in that situation);

• Provide goods or services to multiple clients or customers;

• Be current, or in a payment plan, on all local, state, and federal taxes due through 5/1/2021;
• Have an active and valid state license(s)/registration(s), if applicable;
• Corporately owned national or regional chain businesses are not eligible. Locally owned franchises or chain businesses are eligible;
• Multi-level marketing, franchise sales organizations and gambling businesses are not eligible.

Required Documents

Proof of U.S. citizenship or legal residency - by submitting for all business owners (Social Security card and driver’s license, or Birth Certificate and driver’s license, or Naturalization or Resident Alien documents)

Proof of address for the Business – Acceptable documentation includes Utility Bill, Government Correspondence, Cellular Bill, Media Statement, Inventory Payment Invoice, Lease Mortgage, or similar. Documentation must be dated within the last 30 days. 

Completed W9

Jobs Retained Form - Please specify below how many Full-Time Equivalent (FTE) jobs your business intends to retain or create through the funds provided by the Emergency Fund. 

Business Plan - Please show your plan to retain employee positions

Signatures and Assurances - Signatures required by all owners of the business.

Employee Payroll Register - Submit your employee payroll for the most recent thirty-day period (i.e. payroll register). Payroll must include number of hours worked by each employee for the most recent thirty-day period. ***Your own job is allowable under this fund if you have been paying yourself a salary or can otherwise show your income has (whole or in part) come from your business.***

Tax Returns – Last 3 years completed business tax return or Schedule C from personal tax return

Budget Form – Please show how the funds applied for will be invested

Proof of Monthly Rent or Mortgage - If you rent or lease a space, submit a copy of your lease that clearly states the monthly rent. If you own and have a mortgage, submit documentation from your financial institution stating your monthly mortgage amount.

Need help submitting multiple versions of a document (e.g., monthly bank statements)?

You may have to submit multiple copies of a required document. We suggest you merge the PDF documents into one document for submission. We have provided a link to Small PDF, a free online tool to merge the PDF files. If you need assistance, please contact FORWARD-support@livestories.com or call 1-800-819-9785. 

How to Submit Your Application in FORWARD

Frequently Asked Questions

How will the applications be reviewed?

The City of Moline has contracted LiveStories to facilitate this loan application process using their FORWARD platform. City staff and a selection committee will review and approve all applications. Submission of an application does not guarantee loan approval.

Are applications going to be granted on a first come, first serve basis? 

Program applications will be reviewed by the selection committee for accuracy and compliance with the program criteria. Eligible applications will be scored based on five criteria:

     • Negative COVID-19 Impact
     • Loss of Revenue
     • Business Retention
     • Experience and Past Performance
     • Application Completeness

What is the maximum amount of the loan and what are the terms of the loan?

The maximum amount of the loan is $10,000. The loan will be forgiven in three months as long as certain conditions are met. The “forgivable” feature of the loans rest on the ability of the borrower to remain operational and/or open for three months after receipt of the funds.

Are there restrictions to the way the funds can be used?

Eligible expenses covered under the COVID-19 Micro Business Forgivable Loan Program include mortgage or rent, utility costs, employee salaries or wages, operational expenses such as inventory, personal protective equipment, and other expenses may be considered based on need and industry.

What is a DUNS number and why do I need one?

The "data universal numbering system" known as DUNS, is a unique 9-digit number system that is used by businesses and the federal government to keep track of more than 70 million businesses world-wide. The federal government, and now the City of Moline, requires organizations to provide a DUNS number as part of their grant applications, proposals, and award monitoring. It is a way for the federal government's Office of Management & Budget to keep track of how federal grant money is awarded and disbursed.

How do I get a DUNS number and is there a fee?

There is no fee for registering for a DUNS number. It only takes a day to get a DUNS number from D&B. There are two ways to obtain the number:

Via phone - The process will take about ten minutes. Contact the D&B Government Customer Response Center: 1-866-705-5711. Tell the operator that you are under a federal grant program and need to register for a DUNS number.

Via Internet

Are nonprofits eligible for this program?

No, nonprofits are not eligible.

Am I eligible if I received federal CARES Act funding?

Yes.

How long will it take to receive the funding?

If your application is approved, you can expect to get funding between 2 and 4 weeks from the time your application is reviewed and approved.

Is there a deadline to spend the funds?

No, there is no deadline.

Is there a paper application?

Yes. Please contact (309) 524-2044 or email kwhitley@moline.il.us to obtain a paper application or if you have additional questions.

E-mail completed applications to kwhitley@moline.il.us or mail to:
        City of Moline Community & Economic Development Department COVID-19 Micro Business Forgivable Loan Program
        619 16 Street
        Moline, IL 61265

The deadline to submit applications is Wednesday, June 30th, 2021 (5:00 PM Central Standard Time). E-Mails must be received no later than 5:00 PM 6/30/2021 and applications Must be postmarked no later than 6/30/2021.

Is information within the application subject to Illinois State public disclosure laws?

Yes, if selected as an award recipient, your business name may be publicly released due to Illinois State disclosure laws.

Is there Linguistic/Translation services available?

Illinois Department of Commerce & Economic Opportunity, in partnership with Illinois State’s ethnic commissions, is contracting with community-based organizations, many in Moline, to provide linguistically and culturally appropriate help to business owners.  If you have any questions contact 309-524-2044.

The City of Moline is committed to helping all businesses, especially small business owners, navigate available resources to help our region's economy get back on track.